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Gaps are unfilled spaces or intervals. These are holes between...

Gaps are unfilled spaces or intervals. These are holes between two points, a discontinuity of something from one point to another. Having these gaps prove to be a problem most of the time. It gives us results or areas where uncertainty and inefficiency happens. Gap analysis is the usual answer to these gaps. There is a need to determine the gaps and possible causes so the gaps could be filled and we will get better results.

Gaps happen in almost everything, from the world of business to technology and even to our personal lives. In turn, we need to be able to correctly and effectively analyze these gaps to be able to resolve any concerns and issues that we might have. Being able to do a correct and effective gap analysis is important. We have different gap tools that can aid in our gap analysis tasks. Here are some of those that are proven to be most helpful and effective.

Spreadsheets

The most common of which is Microsoft Excel. Alternatives and free versions have been cropping up, one of which is the Google alternative, Google Spreadsheets. These are mostly effective if the data to be analyzed is more quantitative than qualitative.

Fishbone Analysis

If the problem is more on production it is recommended to use the Fishbone Analysis. This, also known as “Ishikawa Diagram” or “Cause and Effect Diagram”, identifies the possible reasons and causes for known problems. It uses the following main categories for us to classify these possible causes:

  • Methods
  • Machines (equipment)
  • People (manpower)
  • Materials
  • Measurement
  • Environment

McKinsey: The 7-S Framework

This model addresses the importance of coordination instead of structure in organizational effectiveness.

The seven S of the framework stands for the following:

  • Style
  • Skills
  • Systems
  • Structure
  • Staff
  • Strategy, and
  • Shared values

SWOT Analysis

This is greatly effective when the concern or problem is known and defined and we are just trying to directly resolve it. This analysis delves into the company’s strengths, weaknesses, opportunities, and threats. This will somehow help in pointing to a step or action that can help companies to identify and avoid threats by capitalizing on the strengths found to develop available any opportunities.

There are more gap tools that we can use to determine and help in our gap analysis. We just need to choose an appropriate one to really be able to pinpoint correctly identify the problem and provide effective resolutions accordingly.

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